How to Organise a Gig

Thứ bảy - 27/04/2024 01:12
Ever been to a local gig and had a good time? Well, here's your chance to run your own gig, make some cash and have fun! All it takes is a little determination and some confidence. Organising a live music event isn't nearly as hard as you...
Table of contents

Ever been to a local gig and had a good time? Well, here's your chance to run your own gig, make some cash and have fun! All it takes is a little determination and some confidence. Organising a live music event isn't nearly as hard as you would think!

Method 1
Method 1 of 8:

Making Your Contacts

  1. Step 1 Talk to bands and organizers at local gigs and stay in contact with them.
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Method 2
Method 2 of 8:

Getting a Venue

  1. Step 1 Find a venue for your gig.
    Local theatres, cinemas, schools, and function rooms are open to be rented.[2]
    • However, once you find it talk to the manager to make sure it's within their rules to hold a live event. Your best bet is to use a theatre, as many theatres have the option of holding a seated or standing gig and already have a PA system and stage installed; this cuts costs.
    • There are also an increasing number of pubs dedicated to live music, these are generally around 100-300 capacity and should also have sound engineers on their books and an in-house PA. This last point is vital, if this is your first time putting on a gig, having an in-house PA not only cuts costs but means that A) this is a venue where people come often enough to warrant an in-house PA, B) the system should be set up to work with the room making your sound engineer's job easier, and C) this will greatly reduce the amount of time and hassle before/after the gig as there is one less thing for you to sort out and there will only be a minimal amount of gear going in/ coming out of the venue.
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Method 3
Method 3 of 8:

Getting Bands, Extra Staff, and Equipment

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Method 4
Method 4 of 8:

Line up, Times, and Timing

  1. Step 4 Organising gear requirements, gear sharing and sound check times are tricky.
    Constant communication is required, there is no point in 5 bands bringing 5 drum kits, and 5 sets of amps, only four of them sit outside in vans ready to be stolen. Generally, it is the headlining act's job to supply a drum kit, and the other drummers will have to provide what are known as breakables, (snare, cymbals, bass drum pedal) However, some drummers are not comfortable with this and will want other bands to use another kit. If each band does use its own kit, the gap between bands will go from 15 minutes to 25 and sound checks will be at least 5 minutes longer. On a night with three bands, not a problem, 5 bands, and an 11 O'clock cut-off, you will have major nightmares. Likewise, with guitarists, it is generally acceptable to use other people's cabs (the speakers under their amps) but not the amps themselves unless the bands know each other and/or are particularly laid back. This gets tricky when headlining acts have combo amps or not enough cabs to go around. Then you have the added complication of a band that isn't just drums/bass/guitar/vocals. Keyboards, Acoustic Guitars, mandolins, banjo, kazoos, brass sections, harps, etc can bring on premature aging in a sound engineer if they are presented on the night with no prior warning. Start with the headlining act, What will they bring, what will they need, and what will they share? Tell the next band down what is available to them, then ask them the same three questions. By the time you get to the bottom couple of bands, you should have all your shortages sorted. There may be drum kits coming from one band, cabs from others that only certain bands can use, etc, but as long as you have it all written down, it should be fairly easy to keep track of. From this, you should be able to, with the help of your sound engineer, work out how long they need for sound checking, if they all need a sound check and then organise times and let the bands know. Sounds like a lot of work, and it is, but it will save you from some big-time stress on the night.[6]
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Method 5
Method 5 of 8:

Advertising and Publicity

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Method 6
Method 6 of 8:

Calculating Ticket Prices

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Method 7
Method 7 of 8:

On The Night

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Method 8
Method 8 of 8:

After The Show

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  • You are entirely responsible on the night so if there is an emergency, act accordingly, and if you can't, get help!
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Things You'll Need

  • Some money to start off. Sponsorship may be an option from a local music store or similar.

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